Privacy policy

INTRODUCTION

This privacy policy contains an explanation of how and why I collect any of your personal information, how I process it and how it is stored. By using this website or my photographic services you are agreeing to be bound to this policy. Any personal data collected will be treated as confidential in line with GDPR and any UK data protection law.

If you are concerned about any information or photos I hold or have any questions about this policy then please contact me on the details below to discuss.  In the event you would like your details erased and the right to be forgotten, this can be carried out upon your email request and providing it is no longer necessary to hold your details legally for accounts purposes.

Please contact Sarah Minchin via:

Email: sarah@sarahminchinphotography.co.uk.

Phone: 07712492543

DATA COLLECTION

The Data controller of the information that passes through this website or via email is Sarah Minchin. This data is kept securely. Your information is not used for any marketing purposes or to enrol you into a newsletter, your data will only be used to respond to enquiries made by you or to provide a service.

To provide my service to you I collect personal details from yourself that may include:

-Names

-Email address

-Phone number

-Postal address

-Date, location & time of job

These details are either collected or captured through my website, social media accounts or via email. Your personal information is kept privately and stored securely until a time it is no longer needed or required i.e. for invoicing and accounts purposes. The information collected following an enquiry will be so I can provide you with further information about my services and products. Your information is kept for internal record keeping and for issuing invoices and booking conformations. At no point is your information disclosed or shared to any third party, your information will only be disclosed when requested to by law. In the unlike breach of your data, I will inform the relevant regulator, if your personal data was involved you will also be informed.

In order to provide photographic services, I take and store photographs from your event. These photographs are stored for a minimum of 3 years or as long as the hard disks are functional.  This service is provided as a legitimate interest. I advise you to make your own back up arrangements to safeguard the long-term security of the files.

Should you wish me to remove your photographs from my computer and backups or from social media, please contact me by email or phone (details above).

I may also use photos from your session in a variety of online locations, listed below. This is done via legitimate interest. Should any member of your group or wedding party not wish to be included in this, please let me know.

Photos may be used:

·       On my website

·       On social media such as Facebook, Instagram and Pinterest

·       To other wedding suppliers

Images may also be printed for publications, presentations and promotional materials.

DATA STORAGE AND PROCESSING

Booking forms and diary schedule

As well as a digital version of the booking form a paper copy is also stored, these are kept securely and locked away.

Images

Images of my work are stored on protected devices.

Online back up is via Dropbox. Images are stored in protected folders and cannot be accessed by the general public.

Emails and social media messages

These are kept for as long as necessary from your initial enquiry. They are kept within password protected programs which are GDPR complaint.

Thank you for your understanding and cooperation. Your security is very important to me. If you have any questions, please get in touch.

Updated March 2024